Time Tracking in the Cloud and QuickBooks Integration for Kenzan Media

Kenzan Media was growing rapidly and required a reliable tracking system to accommodate its employees in the office and in the field.

About the Client

Kenzan Media, experts in technical design & development, extends businesses and brands into the ITV space. An all-in-one company, Kenzan brings exceptional design concept, project & program management, and application & systems development to forward-thinking clients, such as Time Warner Cable, Dish Network, Ford, Pillsbury, and Food Network.

The Challenge

Kenzan Media’s team needed a way to integrate its employee time tracking with a web-hosted solution. “We support contractors working all over the east coast, from central New York to Providence, Rhode Island,” recalled Eric Spiegel, CFO, “With multiple projects and contractors coming in and out, it was essential to find a solution that would facilitate on-the-go time tracking.”

Prior to ClickTime, Spiegel spent long hours crunching numbers by hand for his company’s monthly timesheets. “First, I would sit down at the end of a billing cycle, with piles of paper spreadsheets at my desk,” recalls Spiegel, “Then I would have to manually account for everything, and finally enter data into QuickBooks. It was inefficient and tedious work, but someone had to do it.” Spiegel was not satisfied with the extensive amount of time that was required to aggregate the company’s time.

In addition to the frustration of committing long hours to processing timesheets, Spiegel was aware of the possibilities of introducing errors when inputting data by hand. Errors from transcribing paper timesheets into QuickBooks lengthened the process for Spiegel, and contributed to his frustration. Spiegel recalls thinking, “There had to be a better way.” ClickTime’s intuitive system was the solution they needed.

The Solution

When word-of-mouth brought Spiegel to ClickTime, he decided to sign up for a trial. Spiegel quickly found that ClickTime was the simple, cloud-bas

ed time tracking solution his company was searching for. “It was really easy to put people into the system,” says Spiegel. ClickTime’s easy-to-use interface and simple data entry was attractive to Kenzan.

Although Kenzan Media was initially only using the core features that ClickTime offered, the company had already experienced a dramatic improvement in the efficiency of its company’s time tracking system.

Over time, the integration of modules that ClickTime offered further improved the experience for Kenzan Media. ClickTime’s cloud-based time tracking application assisted in organizing and managing Kenzan’s company data. Easy and customizable reports saved time and increased accuracy, and the QuickBooks Connector helped Kenzan integrate time tracking and accounting. Spiegel says, “We are glad to have found ClickTime. I no longer have to waste time and manually enter data myself.”

The Results

In implementing ClickTime’s simple time tracking software, Kenzan Media saved 10-12 hours a week of tedious work.

Now, new team members can transition onto ClickTime quickly, with no time wasted in learning software. Employees found ClickTime easy to use, simple and thorough. Through ClickTime’s time-tracking software, Kenzan Media’s field team members are able to efficiently and quickly track time.

At a glance, Spiegel is able to view the entire company’s workflow complete with hours and project details. A wide array of reports are available to fit Kenzan’s need to track independent contractor hours and different projects’ progress. By not having to manually gather and process data, Spiegel was able to focus on his core duties– managing Kenzan’s finances and strategizing its growth. Kenzan found increased accuracy in reporting, and as a company is able to focus its billable hours into actual financial planning of the company.

“We’re really happy with ClickTime,” Spiegel says, “The timesheet and time off approvals are really great. Tracking company hours is not a burden anymore.” Kenzan Media has worked with ClickTime since 2010. ClickTime’s continuous update and improvement will assist Kenzan Media as it takes on emerging opportunities in the interactive television industry.

Want to learn more?

Check out how design agencies can better track time and manage projects.