Automatically turn Outlook Calendar events into time entries mapped to your projects, tasks, and cost centers. Capture hours where work already happens.
ClickTime + Outlook pulls calendar activity directly into ClickTime, where employees can review and log time against your established projects, tasks, and cost centers.
This reduces administrative effort, improves data quality, and preserves the financial structure required for budgeting, billing, and compliance.
Outlook calendar activity is converted into time entries that align with your existing project, task, and cost-center framework.
Time entries are grounded in real calendar activity, helping teams report more accurately and giving Finance clearer, defensible records.
Connect Outlook calendars in minutes with no custom configuration, and scale across teams without added IT overhead.
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Yes. ClickTime's Outlook Calendar integration pulls your calendar events—meetings, work sessions, and focus blocks—and converts them into suggested time entries. Employees review and approve the entries rather than creating them from scratch, which reduces missed hours and improves the accuracy of your labor cost data.
ClickTime reads your Outlook Calendar events and uses context and historical patterns to map each event to the appropriate project, task, or cost center in your ClickTime account. Suggested time entries appear for the employee to review, adjust if needed, and approve. This keeps employees in control while reducing manual data entry.
You need Outlook Calendar enabled for your users, permission to authorize calendar access, and calendar events owned by or shared with the user. On the ClickTime side, you need projects, tasks, and cost centers configured, user accounts enabled for time entry, and admin access to manage integrations. Setup takes minutes with no custom configuration required.
Microsoft 365 does not include a dedicated time tracking tool designed for labor cost management. While Outlook Calendar records when events happen, it doesn't categorize that time by project, task, or cost center—and it doesn't produce finance-ready reports. ClickTime bridges that gap by turning Outlook Calendar data into structured time entries that finance and operations teams can use for billing, budgeting, and compliance.
When employees log time from memory—often days after the work happened—entries are unreliable. ClickTime's Outlook integration grounds time entries in actual calendar activity, so the data reflects what really happened. Employees spend less effort on time entry, and finance gets records they can trust for reporting, audits, and cost allocation.
Learn how teams capture audit-ready labor data without changing how they work.