Explore all solutions

Time tracking for professional services

Turn billable hours into accurate billing inputs. ClickTime gives professional services teams finance-ready time data to protect margins and deliver projects profitably.

Get a demo

Recover missed billable hours

Billing targets appear directly on timesheets, making it realistic for consultants to log time accurately and consistently.

Protect project margins

Real-time budget alerts at 75%, 90%, and 100% help managers adjust before profitability disappears.

Staff projects realistically

See team capacity 3-6 months ahead so you can commit to work you can actually deliver.

"After implementing ClickTime, we were able to more closely track the exact amount of time and the nature of the time that our Public Relations specialists were dedicating to their clients. ClickTime allowed us to provide incredible detail to our clientele about where their dollars were being put to use. In summary, it has allowed AMP3 Public Relations to become more organized, our clients more informed, and has streamlined our workflow. We can't imagine how we worked without it!"

AMP3 Public Relations

Capture the billable hours you're already earning

You know you're losing billable hours—you just can't prove how many. Research shows that professionals who bill by the hour lose significant revenue to incomplete time records. ClickTime makes it realistic for staff to actually log time, because billing targets appear directly on their timesheets—not buried in a dashboard they'll never check.

Billing goals visible on every timesheet, keeping consultants aware of targets
Track billable vs. non-billable hours at the project and task level
Automatic reminders that get timesheets done without managers chasing
Mobile time tracking so consultants can log hours from client sites

When time entry fits into your team's workflow, you capture more of the revenue you're already earning. Learn how ClickTime's time tracking features help professional services teams improve billing accuracy.

Catch over-servicing before it shows up on the P&L

By the time most firms realize a project went over budget, the margin is already gone. Only 47% of professional services leaders can forecast future project costs effectively—leaving the rest to discover overruns too late. ClickTime shows managers real-time burn against budget and sends alerts at 75%, 90%, and 100%—so they can adjust before profitability disappears.

Budget alerts that notify managers before clients see the overage
Real-time burn vs. budget visible to project leads, not just finance
Custom cost rates so profitability reflects your actual blended costs
Project-level reporting that shows which engagements protect margins

With real-time budget visibility, your team can course-correct mid-project instead of explaining margin erosion after the fact.

Make client commitments you can actually keep

Overloaded teams lead to missed deadlines, burned-out staff, and over-serviced accounts. ClickTime shows capacity 3-6 months ahead—so you can staff projects realistically and say no to work that would tank your margins.

See team availability and utilization before committing to new work
Allocate hours by client and track actual vs. planned in real time
Forecast headcount needs based on the pipeline, not gut feel
Balance workloads to prevent burnout and improve delivery quality

Explore how resource management in ClickTime helps professional services firms match capacity to demand.

Integrations

Purpose-built for labor cost data, not pieced together

View all integrations

Every entry includes approval workflows, complete change history, and instant reporting. Whether it's R&D tax credits, client billing disputes, or grant compliance, you have defensible records without scrambling through spreadsheets or Jira logs.

Smart Match

Smart Match

Smart Match

Smart Match

Smart Match

Integrations

Connect to the tools your team already uses

View all integrations

ClickTime connects to your invoicing and financial systems so verified, approved hours flow directly into your billing workflow — no manual re-entry, no reconciliation before the invoice goes out. Every entry includes a complete approval history and change log, so when a client questions a charge, you have the record to back it up.

Smart Match

Smart Match

Solution FAQs

How is ClickTime different from a PSA tool?

PSA tools like Kantata and Mavenlink are complex platforms built for end-to-end project management—and priced accordingly. ClickTime focuses on one thing: giving you accurate labor cost and profitability data. You get the margin visibility without the 6-month implementation, the change management headache, or the six-figure annual contract.

We already have a time tracking tool. Why switch?

Most time tracking tools capture hours but don't categorize them in ways finance can use. If your current tool requires spreadsheet cleanup before you can invoice or report on profitability, you're doing work ClickTime eliminates. The question isn't whether you track time—it's whether that data is usable.

Can ClickTime handle our billing model?

Yes—retainer, time and materials, fixed fee, hybrid. Set billing rates by person, project, task, or client. Apply blended or exception-based rates. Historical rates stay accurate even when you change them going forward, so past invoices and reports remain defensible.

How long does implementation take?

Most teams are up and running within a few days, but some more complex organizations might take a few weeks. Our implementation team helps configure your cost structure, approval workflows, and integrations.

What is time tracking software for professional services?

Time tracking software for professional services captures the hours your team spends on client work and internal projects. Unlike general time tracking tools, professional services-focused solutions like ClickTime tie each hour to billable categories, cost rates, and project budgets—giving finance teams the data they need for accurate invoicing and profitability analysis.

How can time tracking improve profitability for consulting firms?

Accurate time tracking helps consulting firms recover missed billable hours, catch over-servicing before margins erode, and make realistic staffing decisions. When consultants log time consistently and managers see real-time budget burn, firms can protect profitability on every engagement instead of discovering problems after the invoice goes out.

How does time tracking help with accurate billing and invoicing?

Time tracking captures the actual hours worked on each client project, creating audit-ready records that support your invoices. ClickTime categorizes time as billable or non-billable at the point of entry, so billing teams have clean data that matches what was delivered—reducing disputes and improving client trust.

What features are important in time tracking software for consultants?

Look for billable hour tracking with visible targets, real-time budget alerts, mobile access for logging time at client sites, and integrations with your billing and accounting systems. The best time tracking tools for consultants make it realistic to log time accurately without adding friction to the workday.

Stop losing visibility into your largest expense

Book a demo

Ask a question

Your largest expense deserves more than estimates

Join the thousands of professional services firms that have revolutionized their time management and project tracking with ClickTime.

Book a demo

Ask a question