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Nonprofit Time Tracking

The World's #1 Nonprofit Time Tracking Tool

Instant grant & fund reporting. Powerful program insights.

4.6 / 5.0
880 Reviews from G2 Crowd and Capterra
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Less effort. More impact.

Why Do Successful Nonprofits Track Time?

Keep your funding and goals on track with time tracking software built for nonprofits.

Nonprofit Time Tracking

The Easiest Way to Track Time

ClickTime makes it incredibly easy to track employee time against the programs and grants you manage. With a simple mobile app, easy cloud-based timesheets, and one-click reports — time management, budgeting, and compliance is easy for nonprofits of all sizes.

Nonprofit Timesheets - nonprofit employee time entry

Faster Project Insights

Whether you’re reporting on project costs, managing program budgets, or simply checking how many hours have been worked on a project, ClickTime gives you answers in seconds. Say goodbye to manual reporting in Excel and gain new visibility into your organization!

"ClickTime allows us to understand the true costs of our projects and ensure that we are most effectively planning and managing employee time."
Justin Pritchard, Controller, Near East Foundation

Manage Funding Sources

Be 100% confident that the right funding sources are attributed to the right employees. Report on funding sources by employee hours, percentage, role, and more.

"Using ClickTime, fund and grant reporting is amazingly simple."
Jason Van Driesche, Deputy Director, Local Motion

We've Got You On Our Mind

Time Tracking Software Built for Nonprofits

ClickTime is the only timesheet software created exclusively for not-for-profit organizations.

Stress Free Audits

Quickly export employee time, program costs, and expenses. We make it easy to file your Form 990, comply with FASB 117, and handle any other requests for information.

Terminology

ClickTime Nonprofit automatically incorporates the language and terminology your organization uses. This makes it much easier for your team to accurately track and report on their hours.

One-Click Functional Expense Reporting

What percent of your time was spent on Programs, Administrative, or Fundraising efforts? ClickTime highlights every employee’s functional expenses — in one simple report!

Separate 501(c)(3), 501(c)(4), and For-Profit Time

Some nonprofits have more complex organizational structures. This may include a .org with a foundation, a for-profit arm, as well as a traditional 501(c)(3) structure. No matter how complex (or how simple!) your organization is structured, ClickTime is able to help you manage — and keep separate — programs, budgets, costs, and more.

Government Grant Accountability

Nonprofits that receive grants from government organizations are required to maintain strict records of employee time and activity. This includes:

  • Providing a time or percentage breakdown on all employee activities, both Federally-funded and non-Federally funded
  • Being supported by a system of internal control that provides reasonable assurance the time being charged is accurate, allowable, and properly allocated
  • Being incorporated in the official records, such as payroll
  • Reasonably representing the employee’s total activity
World Class Support

Our team is here to make sure you are successful. Whether you call, email, or chat with us, we do everything in our power to ensure you have a great experience using our software.

"I like that I can call ClickTime and somebody answers. That access to me is very important. Knowing that I can get a quick response is very helpful. They're always there for me."
Elisa Morimoto
Director of Operations, House of Blues Music Forward Foundation

Even More Features for Nonprofits

Manage overtime, expenses, integrations, and more.

Manage Employee Time Off
  • Track, approve, accrue, and manage employee vacation time, sick leave, and more!
  • Automatically add company holiday hours to timesheets and see who is available to take on new projects.
Track and Manage Nonprofit Overtime
  • Our overtime reports make it easy to understand who is working overtime, and the impact it has on your organization.
Quickbooks Integration
  • Connect your time, budget, and expense information with QuickBooks and other software you use.
Expenses
  • Simply photograph receipts and upload them to ClickTime — that’s it!
  • Easily report on employee expenses by program, project, or funding source
Automatic Email Reminders
  • What if you never had to remind your employees to fill out their timesheets? Our timesheet reminders will automatically (and politely) nudge your team to get things turned in on time.
"ClickTime showed us the true costs of projects and programs...it’s facilitated strategic conversations throughout the organization."
Trevor Mitchell
Director of Membership and Strategy, American Mensa
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Free eBook Download

How to Simplify Grant Compliance for Your Employees

Lessen your administrative burden by learning the best ways to configure your system of internal controls. Download our eBook for tips on how to integrate your technology stack for audit-proof grant compliance.

Nonprofit Resources

Executive directors, CPAs, and nonprofit leaders share best practices, insights, and tips on how to manage your organization.

Get up to 50% off

Discounted Pricing for Nonprofits

ClickTime Nonprofit includes dozens of easy-to-use time, expense, and budget management tools for nonprofits of all sizes. Everything from grant reporting to time off approvals to integrations with QuickBooks — it’s all built specifically for organizations like yours.