When to Track Time

Changing time tracking platforms is not a particularly enjoyable process. You have to select a vendor, understand the features and benefits, determine pricing, and get buy in from the rest of your team. Even when it becomes an absolute necessity to make a change, it’s easy to find a reason to put it off until next year or wait until someone else can take over the project.

So when is the right time to move to a new time management system? Perhaps we can help you out:

Aging Technology

You have a homegrown time tracking system
Your team is struggling with Excel
You’re not connected to the cloud

Time of Year

New fiscal year
Close of financial quarter
End of contract with current time tracking system
Period of rapid growth or hiring

Strategic Initiatives

Expansion into new markets or territories
Launching new products or services
Changing processes or creating new workflows

New Leadership

Board members are setting new goals
Management is looking to increase efficiency
Hired a new HR, Operations, or IT director

New Regulations

Federal, state, or local laws
Industry or trade association mandates
Recommendation from an auditor

Fundraising

Applying for a government grant
Proving efficacy of programs to members or funders
Including operational costs in annual reports or other communications