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Frequently Asked Questions

Get the answers to all of your questions, quickly

We strive to deliver a high-quality, incredibly friendly software experience to our customers. We welcome you to reference this FAQ as you familiarize yourself with our time tracking and expense system.

ClickTime Free Trial

How do I demo ClickTime?

If you would like to demo ClickTime, go to Free Trial and fill out the submission form. You will be asked for some basic information. When we receive your submission for the demo request, we will activate your free trial, and you will be notified via email.

Will I be automatically billed at the end of the trial?

No. We must receive indication from you that you wish to continue using your account. You must activate your account at the end of your trial. Otherwise, your account is inactivated.

Pricing/Costs

How much does ClickTime cost?

The pricing model can be found on our pricing page. There is a nominal startup fee and a month-to-month charge; however, there is no contract length and nothing to install.

How is my company's invoice calculated?

We base your fee on your Average User Count. Each day, your account is measured and the number of active users is recorded. At the end of your billing cycle, we take a simple average of each day’s user count to calculate your Average User Count for that billing period. We multiply that number against the cost per person, and that’s the total bill. If you inactivate an employee mid-month, they will not be counted in the daily average as of the date you inactivate them.

Why are "cookies" important?

If you have your cookies disabled, you will not be able to log into your account. Cookies are necessary to establish your session. You will most likely receive a “timed-out” indication upon logging in. If this occurs, go into your browser preferences and enable your cookies. If you are concerned about what information is collected about you with the use of these cookies, please read our Privacy Policy.

I want to set ClickTime up on our local server. Is this possible?

No. ClickTime is not designed to be hosted on your server. ClickTime is web-based application. We do have a desktop application that each individual employee can download onto their desktop, but that is for time entry only.

Who sets up the information (employees, clients, projects, tasks, and divisions)?

Person(s) designated as your company’s administrator(s) or manager(s) enters that information.

Can we import our data into ClickTime, for example, our employees and previous time data?

We are able to import timesheet data on an as-quoted basis. Please contact our Sales Team for further information.

How can I access timesheet approvals and expense tracking?

Please contact your account manager for more information regarding the ClickTime Timesheet Approvals module and the ClickTime Expense Tracking module.

Security

How secure is ClickTime and where does my data reside?

All customer data is safely stored at the ClickTime Datacenter, which has backup power, RAID storage, and frequent backups. (It’s probably a lot safer than the data you keep in your own office). For more information, please read our Privacy Policy.

How often do you back up the data in your system?

We back up the data many times throughout the day to multiple locations. However, if backing up your data is an extremely important issue for your company, we recommend that you export your own company data to your hard disk on a regular basis and save it.

Does ClickTime support single sign-on (SSO)?

Yes, we support Single Sign-On (SSO) including Azure AD, Okta, OneLogin, Google and numerous custom SAML options. Integrating with your SSO solution provides significant security benefits for you and your organization.

Exporting Data/Accounting System Integration

Can ClickTime integrate into my existing billing or accounting system?

Currently, we support integration for QuickBooks® with all plans. For other billing and accounting systems, please contact your sales professional for customized integration options.

Does ClickTime export to QuickBooks?

ClickTime does export data into QuickBooks Desktop, QuickBooks Online and QuickBooks Enterprise. Please read these instructions for further information and directions on how to export your data.

How much data can I export at a time?

You may export one year of data at a time. For example, you may export data from April 10, 2010 to April 10, 2011.